Other Items of Consent
For the purposes of holding and operating the Tokyo 2020 Olympic Torch Relay and the Tokyo 2020 Games, and for activities aimed at the future development of the Olympic Games, applicants for TBs are required to consent to all of the following items at the time of application.
1.Handling of Personal Information
・Personal information collected by the Tokyo 2020 Organising Committee and the Toyama Prefecture in the TB application process shall be handled in accordance with the personal information protection policies of the Tokyo 2020 Organising Committee and the Toyama PTF, respectively. To prevent the leak or loss of such information, the Tokyo 2020 Organising Committee and the Toyama PTF shall take steps to ensure the secure management of personal information, including controlling where the information is stored, restricting access, restricting to take out the information, and preventing unauthorized access from outside. In recognition of the importance of the personal information, they shall also comply with the Act on the Protection of Personal Information and other relevant laws and regulations.
※ Toyama Prefecture Executive Committee Protection Policy (Toyama Prefecture Personal Information Protection Ordinance):http://www.pref.toyama.jp/sections/1103/reiki_int/reiki_honbun/i001RG00001083.html
2.Portrait, Privacy and Other Rights
・Portraits, video, photographs audio of TBs filmed or recorded by the Tokyo 2020 Organising Committee and the Toyama PTF or their respective designees, and TB’s personal information (including name, age, address, self-introduction, and reasons for applying or recommending. Note that address information shall be limited to country, prefecture and city or town.) may be used by the Tokyo 2020 Organising Committee, the XX PTF, the International Olympic Committee or their respective designees for the purposes of holding and operating the Tokyo 2020 Olympic Torch Relay and the Tokyo 2020 Games, and for activities aimed at the future development of the Olympic Games. Such use shall be in accordance with the privacy policies set forth by the respective parties, without restriction on period or region, without requiring compensation, and regardless of whether for public disclosure, commercial use or non-profit purposes. (This includes all types of use, including television, newspapers, magazines, websites, social media and other tangible and intangible media, as well as media developed based on future technology.) TBs also agree not to assert their portrait, privacy or other rights with regard to the said uses.
・Except in cases of an intentional act or gross negligence by the Tokyo 2020 Organising Committee and the Toyama PTF, the Tokyo 2020 Organising Committee and the Toyama PTF shall bear no responsibility whatsoever injuries, illnesses, losses or damages incurred by TBs on the day of the run.
・In the event a TB is injured or falls ill on the day of the run, necessary steps will be taken to provide emergency treatment and emergency transport. In such an event, the TB’s medical records may be requested to the hospital to which the TB is transported.
4.Cancellations and Changes
・Note that the relay may be cancelled or the time table changed on the day of the relay due to disaster, bad weather, incidents and accidents or for other unavoidable reasons.
5.Parent or Guardian Consent
・For those under the age of 18 as of March 1, 2020, a consent form from a parent or guardian is required.
・TBs may be asked to withdraw from the relay if, on the day of their run, they are not healthy enough to be able to hold the Olympic torch themselves and run safely.
7.Ensuring Sufficient Time for the Run Day
・From the initial meeting to the final dismissal, the day of the relay will require about three hours, including running time, and TBs are asked to ensure they schedule sufficient time for that day. Note that following the nomination of runners, TBs will be notified of a location to meet and dismiss, and will not be permitted to participate in or leave the event midway.
TBs will be contacted with schedule details sometime after the end of February 2020.
8.Proxy Runners (transfer of relay leg to other parties)
・TBs may not have another person (a proxy runner) run in their place. Please contact the Tokyo 2020 Organising Committee if, following TB nomination, they are unable to run for any reason.
9.Noninvolvement of Anti-social Forces
・Organized crime groups and their members (including those who ceased to be members within the past five years), associate members, companies affiliated with organized crime groups, corporate racketeers, those engaging in criminal activities under the guise of social movements, organized crime groups engaged in specialized intellectual crimes, members of organizations that may engage in terrorism and other criminal activity, terrorists and others (including suspected cases of such activity), as well as others similar to these (hereafter collectively, “anti-social forces, etc.”) cannot run in the relay.
・Those who use or are involved in maintaining and operating anti-social forces, etc., or who have inappropriate relationships with anti-social forces, etc., including relationships with anti-social forces worthy of social condemnation, cannot run in the relay.
・To ensure the safety of the Torch Relay, government institutions and others may be allowed to review information regarding TB applicants.
- ●Applicants may apply to the following four Tokyo 2020 Torch Relay Presenting Partners: Coca-Cola (Japan) Company, Limited; Toyota Motor Corporation; Nippon Life Insurance Company and Nippon Telegraph and Telephone (NTT) Corporation, as well as at any of the Prefecture Task Force offices.
- ●An individual can apply to the four Presenting Partners and to a Prefecture Task Force, up to five applications in total. Multiple applications can be made through the above-mentioned Presenting Partners and/or Prefecture Task Force offices. However, multiple applications to different Prefecture Task Force offices are not permitted.
- ●Even applying through multiple outlets, runners are selected to run one segment, not multiple segments.